Tips for Title IX Compliance

With the new school year upon us, now is a good time to review school websites and board policies for compliance with current Title IX requirements. Below are important obligations that are frequently overlooked.

Title IX Coordinator

All educational institutions receiving federal funds must have at least one employee serving as Title IX Coordinator. The Title IX Coordinator is responsible for: (1) ensuring that all employees involved in the Title IX process are trained; (2) overseeing implementation of grievance procedures; (3) confirming notification and publication requirements have been met; and (4) in some cases, serving as an investigator in the Title IX grievance process.

Website Compliance

Each school is required to “prominently display” the Title IX Coordinator’s name or position, office address, email address, and telephone number on its website and in all handbooks.

Each school also must post the following information on its website:

  • Nondiscrimination Policy: A statement that the school does not discriminate on the basis of sex in its programs, including admission and employment, and that Title IX prohibits such discrimination. This statement should inform readers that they can direct questions about Title IX to the Title IX Coordinator, the U.S. Department of Education, or both.
  • Complaint Process: The school’s grievance procedures that address sexual harassment, including how to report sexual harassment, how to submit a formal complaint, and how the school will respond to a complaint. Thrun Policy Service subscribers can find grievance procedures that comply with Title IX requirements at Policy 3118 – Title IX Sexual Harassment Policy.
  • Training Materials: All materials used to train the Title IX Coordinator, investigators, decision-makers, and informal resolution facilitators. If staff have received supplemental training since August 14, 2020, the website should be updated to include those materials.

Policy Review

All schools were required to adopt a sexual harassment grievance policy that complies with the new Title IX regulations by August 14, 2020. School officials should review that policy to ensure that it has up-to-date Title IX Coordinator contact information and that it meets Title IX requirements, including a statement that all Title IX records are retained for seven years.

If your team needs Title IX training, Thrun Law Firm is offering virtual comprehensive Title IX sexual harassment training on September 14, 2022 from 10:00 a.m. to 3:00 p.m. To register, complete and submit the order form attached to our August 15, 2022 E-blast. If your team needs another copy of the order form or wants information on when the next Title IX training will occur, please contact Leaha Apsey at (517) 374-8777 or lapsey@thrunlaw.com.